Constitution

Irish Psychiatry of Old Age Nurse Education and Development Group.

CONSTITUTION.

NOTES ON THE IRISH PSYCHIATRY OF OLD AGE NURSE EDUCATION AND DEVELOPMENT GROUP CONSTITUTION.

INTRODUCTION

(1) This is the official Constitution of The Irish Psychiatry of Old Age Nurse Education and Development Group

Purpose of a Constitution:

1. The purpose of a Constitution or Rules is to provide the means whereby the Group can be operated, controlled and managed in an efficient and businesslike way. The key to the group's control lies in the Group Constitution.

2. The Group Constitution must provide for the efficient operation of the various activities promoted within the Group including the sub­committees.

The following notes refer specifically to some of the important rules in the Group Constitution.

Membership Intake

3. The constitution lists three categories of members:

(a) Full (Ordinary);

(b) Honorary:

(c) Temporary (Social)

Full Member

4. The overall control of the Group rests with the Registered Full Member, who, under the Constitution, is entitled to attend the Annual General Meeting or Special Meeting, be ­elected an officer or a member of the Executive Committee, vote on the election of officers and executive and any matters affecting the operation of the Group. Accordingly, there is an important obligation on the Group Executive to ensure that the full (voting) membership is limited to those who accept and are committed to promoting the objectives of the Group.

Honorary Member

5. This Group Constitution defines the qualifications of Honorary Members as: -- ‘those who have rendered exceptional service to the Group.' It also provides that such Honorary Members enjoy all the privileges of Registered Full Members except that they are not entitled to vote or engage in the management of the Group. The decision to convey honorary membership will be made by the members of the Executive Committee

Temporary (Social) Member:

6. This category is defined in the Group Constitution as:

"Open to all persons actively involved in such additional activities as may be promoted by the Group".

As in the case of Honorary Members they do not have a vote nor are they entitled to engage in the Group management.

Management Structure:

7. The management structure is based on the Executive Committee elected at the Annual General Meeting by the Registered Full Members only.

The Executive Committee comprises the officers of the Group i.e. Chairperson, Vice‑Chairperson, Treasurer, Assistant Treasurer/Registrar, Secretary and at least five Registered Full Members.

The number on the Executive will be dictated by the needs of the Group.

The Executive Committee is the overall management body of the Group between Annual General Meetings and must retain control over the activities of all other sections of the Group.

Important functions of the Executive include: --

(a) Deciding on all applications for membership.

(b) Deciding on areas to be controlled by sub‑committees, defining their duties and co‑ordinating their activities.

(c) Preparing bye‑laws if necessary for the proper control and management of the Group;

(d) Administering the business affairs of the Group.

(e) Dealing with matters of discipline within the Group.

(f) Dealing with any other issues relevant to the group

Sub-Committees:

8. Special emphasis is placed on the appointment of sub­-committees.

•  The Executive committee can endorse the appointment of such committees.

•  Whatever arrangement may be made in practice for the selection of such sub‑committees the final power of appointment must be retained by the Group Executive

•  It is most important that the Executive Committee, in deciding the areas requiring sub‑committees, should then define clearly their duties and powers.

•  The Constitution also allows the Executive to appoint the Chairpersons of sub‑committees and further provides that the Chairperson, Vice‑Chairperson, Secretary, Treasurer and Assistant Treasurer/Registrar of the Executive are ex‑officio members of all sub‑committees. The ideal would be that a member of the Executive be also a member of a particular sub‑committee controlling an activity, which is of interest to him/her. This allows for liaison between that sub‑committee and the Executive.

CONSTITUTION.

1. The Group shall be called The Irish Psychiatry of Old Age Nurse Education and Development Group.

Mission Statement .

2. The main aim of The Irish Psychiatry of Old Age Nurse Education and Development Group. is:

•  To bring together from across the country, nurses that work within dedicated Psychiatry of Old Age services.

•  To develop a network of nurses who can share ideas and discuss and debate issues related to their practice area.

•  To develop the knowledge of members by encouraging individuals to examine and present to those assembled an area of interest related to the speciality.

Membership.

3. Any Psychiatrically trained nurse and/or nurses who work permanently within a dedicated Psychiatry of Old Age service are entitled to join.

4. All classes of members of the group shall be, elected by the Executive Committee, and such classes shall consist of Full, Honorary and Temporary.

5. Full (Ordinary) Membership of the Group shall be for a period of not less than one year.

6. Honorary Membership shall be open to all persons who have rendered exceptional service to the Group They may be elected for life or for any defined period but unless otherwise stated in the minute made on the occasion of their election their membership shall terminate at the close of the current year but may be renewed by the executive Committee from year to year. Honorary Members shall have all the privileges of Full Members except in the management or control of the Group and they shall not be obliged to pay the subscription as provided for in Rule 10.

7. Temporary Membership shall be available at the discretion of the executive committee.

8. Application for Membership- The person seeking admission as a member of any class other than honorary shall complete and sign a prescribed application form which must be returned to the Group Secretary. A paid‑up Registered Full Member must propose the application for membership.

9. The Executive shall inform the applicant of its decision. A new member on election shall, on payment of the membership subscription, be deemed a member of the group.

10. (a) The Executive Committee shall have the power to expel or suspend from Group activities any member of the Group whose actions are, in the opinion of the Committee, prejudicial to the interests of the Group.

(b) Such persons, if Registered Full Members, shall have the right to appeal to a Special General Meeting as pro­vided in these Group Rules.

Subscriptions.

11. An annual membership fee shall apply. This fee shall be determined by the executive committee. Subscriptions will be due on the date of the Annual General Meeting each year.

12. Any member other than an honorary member whose annual subscription is not paid prior to December 31 st in any calendar year shall cease to be a member on that date and shall not be eligible to attend group meetings.

13. The Executive Committee shall have power to grant Temporary (Social) membership, under such terms as it shall think fit, to any person whose membership shall have lapsed under Group Rule 11.

Executive Committee.

14. The business and affairs of the Group shall be under the management of an Executive Committee and it shall be the controlling body of the Group.

15. The Executive Committee shall be elected by the Registered Full Members present, entitled to vote and voting at the Annual General Meeting and nominations to serve on the Executive Committee shall be by any two such Registered Full Members.

16. No more than 7 members of the group Executive Committee are permitted to stand down at the Annual General Meeting when election of officers takes place.

17. Nomination of persons to replace Executive Committee members can be received either through nominations forwarded to the Secretary or from the floor at the Annual General Meeting.

18. The Executive Committee shall hold office for a period of two years.

19. The Executive Committee shall be com­prised of the Chairperson, Vice‑Chairperson, Trea­surer, Assistant Treasurer/Registrar and Secretary, and at least five Registered Full Members. It shall comprise of no more than 16 members at any one time.

20. A person must be an active member of the group for a period of at least two years before becoming eligible to be elected to the executive committee.

21. Executive officers shall have served at least one year on the executive committee before becoming eligible to be elected Chairperson, Vice Chairperson, Secretary, Treasurer or Assistant Treasurer/Registrar.

22. The Executive Committee shall have the sole right to appoint sub‑committees as required. It shall define the duties of such sub­committees and retain control in all matters and activities that it considers of the importance to the general welfare of the Group including the disposal of any funds in the hands of such sub­committees.

23. The Executive Committee shall have power to nominate the Chairpersons of such subcommittees.

24. The Group Chairperson, Vice‑Chairperson, Hon. Secretary, Hon. Treasurer and Hon. Assistant Treasurer/Registrar of the Executive Committee shall be ex‑officio members of all sub‑committees.

25. The Executive Committee may prepare byelaws for the proper control and management of the Group that shall be submitted for ratification to an Annual or Special General Meeting of the Group. Alterations deletions or additions to such bye‑laws may be made only at the following Annual General Meeting or at a Special General Meeting called for the pur­pose.

26. The Executive Committee shall meet at least once each quarter and the presence of two out of four officers and four members shall constitute a quorum at a meeting of the Executive Committee.

27. The Executive Committee shall administer the business affairs of the Group in accordance with the aims and objects specified in the Constitu­tion and shall have all such administrative powers as may be necessary for properly carrying out the aims and objects of the Group.

28. Each member shall have the right to be heard by the Executive Committee upon any complaint or representation sent by him/her in writing to the Hon. Secretary.

29. A Special meeting of the Executive Committee may be called

(a) By the Hon. Secretary, or

(b) By the Hon. Secretary within three days of the receipt by him/her of a requisition, duly signed by four members of the Executive Committee. Such notice shall set out the purpose for which the special meeting is required.

30. The Chairperson shall preside over all meetings of the Executive Committee; in his absence, the Vice‑Chairperson shall preside. If both the Chairperson and the Vice‑Chairperson are absent, the Committee may elect a member present to preside at the meeting.

31. Any member of the Executive Committee, who shall have absented himself from three consecutive meetings without reasonable ex­planation, shall be deemed to have resigned from the Executive Committee.

32. Should any member of the Executive Committee resign, or his position otherwise lapse, the remaining members of the Executive Committee shall have the power to fill the vacancy by co‑opting from the body of the Registered Full Membership.

Voting.

33. A Chairperson of a general meeting, Executive Committee, or any sub‑committee shall, in the event of a tie, have a casting vote in addition to his vote as a member.

34. All Registered Full Members whose subscriptions at the prescribed rate are not in arrears shall be eligible to vote at a General Meeting and voting shall be by a show of hands or by secret ballot at the discretion of such Registered Full Members.

General Meetings.

35. Not less than 3 weeks final notice of all general meetings, annual or special, shall be given by the Hon. Secretary to all Registered Full Members of the Group.

36. It is desirable that each service attend two meetings a year and each member one meeting a year. If this is not possible the Executive Committee must be contacted in writing with a valid reason for absence.

37. The Annual General Meeting of the Group shall be held before 31 December as arranged by the Executive Committee.

38. In the case of the Annual General Meeting, all motions and nominations must be in the hands of the Hon. Secretary not less than 14 days before the date of the Annual General Meeting.

39. The following business shall be transacted at the Annual General Meeting:

(a) Minutes of previous Annual General Meeting.

(b) Annual Report submitted by the Hon. Secretary

© Financial Statement submitted by the Hon. Treasurer or Assistant Treasurer/Registrar.

(d) Election of officers and members of the Executive Committee

(e) Chairperson's address.

(f) Notice of Motion

(g) General Business

40. A Extraordinary General Meeting of the Group shall be called by the Hon. Secretary within fourteen days if directed by the Executive Committee or demanded in writing by not less than twelve Registered Full Members who in their requisi­tion shall state the object of such meeting. No other business shall be transacted at that Special Meeting. A minimum fee of €10 shall accompany the requisition by members calling for such meeting; this fee shall be forfeited to the funds of the Group if the matter were considered frivolous by the majority of those present and voting.

41. Twelve Registered Full Members entitled to vote shall constitute a quorum at any meeting of the Group.

Speaking in Public.

42. No member may speak on behalf of the group unless authorised to do so in writing by the Executive Committee.

Alteration of Rules.

43. Alterations and additions to these Group Rules may be made at any Annual General Meeting or at a Special General Meeting called for the purpose, providing that the resolution proposing same is carried by a vote of two thirds of the members present and voting and that same do not conflict with the Rules of the Group.

44. Members wishing to propose alterations or additions to these Group Rules must send notice of the proposed alterations or additions in writing to the Hon. Secretary not later than fourteen days before the Annual General Meeting, or may do so by calling a Special Meeting as provided for in the Rules.

Interpretation of Group Rules.

45. The Executive Committee shall be the sole authority for the interpretation of these Group Rules (with the exception of Group Rule 9), and of any bye‑laws and regulations made there under; and the decision of the Executive Committee upon any question of interpretation or upon any matter affecting the Group and not provided for by these Group Rules or by the by-laws and regulations made there under shall be final and binding on the members subject to appeal to a General Meeting, and shall not under any circumstances be subject to appeal to any Court of Law.

MISSION STATEMENT

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MEMBERSHIP

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ABOUT US

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OUR COMMITTEE

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Contact Info

  • c/o Department of Psychiatry of Old Age
    61 Eccles Street
    Dublin 7
  • Email: mmcmenamin@mater.ie

Our Mission

  • Bring together, from across the country, nurses that work within this speciality.
  • Develop a network of nurses who can share ideas and discuss/debate issues related to their practice area.
  • Develop the knowledge of members by encouraging individuals to examine and present to those assembled some area of interest to the speciality.